Mac OS X is the best operating system to work with PDF files. In addition PDFs can be read by any computer or mobile device.
Maybe that’s the reason why many books, guides and manuals are usually created in PDF files. They usually include text and images (although they can also contain videos and audio clips).
The PDF format is “built” within the Mac OS X operating system. So you can preview it, open it and even edit your PDFs without having to install programs or applications.
When you open a PDF with the preview of Mac OS X, you can also enjoy several tools and utilities hidden at a glance. Here we discover some of them.
1. Create a PDF on Mac OS X using the printing option
It’s easy to create PDF documents on Mac OS X, it’s so easy that you can even do it using the print menu:
- Open the document you want to convert to PDF.
- Choose the option ‘File> Print’.
- Click on ‘PDF’ at the bottom left of the print menu and choose the ‘Save as PDF’ option .
- Choose a name for the PDF in the ‘Save as’ section.
- Choose the folder in which you want to save your PDF.
- Click on ‘Save’.
Easy, right? You can search for the PDF that you just saved in the folder you have selected. Click on it to preview it.
2. Quick PDF preview on Mac OS X
You can preview any PDF document in ‘Finder’ by pressing the space key. When you touch the spacebar in Mac OS X, Quick Look will open with the document you wish to view.
If the PDF has more than one window, you can scroll down to move from one page to another.
There is an ‘Open’ button in the upper right corner in case you want to open the file. And another button that allows you to share, if you want to send the PDF by email or messages to another person.
3. Choose to view the PDF in the Mac OS X preview or in Adobe Acrobat
PDF files are usually opened in the Mac OS X previewer by default. Although we love this Mac tool, sometimes a particular PDF may work better in Adobe Acrobat, (especially if there are links and videos in the PDF).
You can download Adobe Acrobat Reader from the Adobe page and use it to view PDF files.
Once downloaded you will only have to drag the PDF file to the Adobe icon in the ‘Dock’. So that it opens with Adobe instead of the default Mac program.
You can also make Adobe become the default program for opening PDF files:
- Locate the PDF file in Finder and click once to select it (do not open it).
- Choose ‘File> Get information’ , or press ‘Command + I’.
- Click on the ‘Open with’ section and choose the Adobe Reader option.
- To finish, click on ‘Change everything …’.
From now on, every time you double-click to open a PDF file, it will open with Adobe Reader instead of with Mac OS X preview.
4. Underline, highlight and mark text in Preview
You can highlight or underline PDF text in preview mode. Click on the marker icon in the top menu bar, click and drag along the text you want to underline.
If the original file is locked, then the preview mode will create a duplicate so you can edit (an alert will appear).
There are different colors for underlining, in addition to the “strikethrough” option.
5. Rotate the PDF in Preview
You can rotate your PDF document by clicking on the ‘Rotate’ button, right next to the underline. When you click, the document will rotate 90 degrees in a clockwise direction.
6. Make annotations in your PDF in Preview
You can write notes to your PDFs in Mac OS X preview mode. To do this, go to the ‘Visualization’ tab, and select the ‘Show dialing toolbar’ option .
A bar with many more editing options will appear: text, rectangular selection, oval, lines, text notes and signature.
7. Add arrows in your PDF
You can use the ‘Line’ tool in the edit bar to add arrows to your PDF. These arrows can be very useful to highlight important parts of your PDF.
- Open the PDF in preview mode.
- Click on ‘Display> Show dialing toolbar’.
- Then click on the line icon.
- Click on the icon with three horizontal lines to choose the shape of the line.
- Click on the part of the PDF where you want the arrow to start and drag to the direction you want it to end.
In addition to arrows, you can use shapes such as ovals or rectangles to draw in your PDF file.
8. Add text in a PDF in Preview
You can add text to your PDF files in preview mode. This additional text can be very useful for making notes on topics that you consider important in the PDF document.
- 1. Click on ‘Show dialing toolbar’.
- Click on the ‘Text’ icon .
- Use the icons of color, font and size to choose how you want the text to be added.
- Click on the PDF and write.
9. Add notes in a PDF in Preview
You can add notes to a PDF document. This differs from the previous point because the text will not be part of the article itself. But it will be comments and annotations that will be left out of the file.
Click on the ‘Show dialing toolbar’ option and select ‘Notes’. Click on the part of the PDF in which you wish to add the note and simply write.
The notes that you leave in the preview mode will also be seen if you open the PDF with other applications or programs such as Adobe Reader.
10. Add a signature to your PDF in preview
You can use the iSight camera on your MacBook to scan the signature and add it to your PDF document.
Sign in a A4 size sheet and click on ‘Preferences> Signatures> Create signature’ . You can scan the signature with the camera of your MacBook, and it will be added to your PDF documents.
Also Read: How to sign a PDF on Mac