The application ‘Calendar’ for iOS is so simple that you may even have doubts when performing the most basic tasks, such as checking which appointments or events you have on a given day.
In fact, sharing a calendar with a friend can be a kind of puzzle until you know what tiny, bland button you have to touch. The same thing happens when you want to see all the days of the week at once instead of day by day or when you need to see all your upcoming events in a list.
Read on to get ten tips to help you get started with Apple’s ‘Calendar’, as well as some advanced tips on how to set default warning times, how to deal with time zone changes, how to synchronize a calendar that is not iCloud, and much more.
1. Switch between the daily view and the view in the form of a ‘list’.
If you click on a date in the ‘Calendar’ of your iPhone, you will get an enlarged view of your daily appointments, you just have to scroll up and down to see what hours are free and which are reserved, and each event will be coded by colors according to the calendar to which it is assigned.
Slide forward and backward to see the next day or the last day, or touch the ‘Back’ button to see the full month.
iPhone users familiar with previous versions of the ‘Calendar’ often ask what happened to the ‘list’ mode view, which allows you to see all your upcoming events in the same list.
Good news: Apple did not get rid of this ‘list’ view of the ‘Calendar’, just decided to hide something else this option.
In normal view, you will find the button (which looks like a small bulleted list) in the upper right corner of the screen, to the left of the ‘Search’ button. Touch it and your next events will be organized in a large drop-down list.
Note: In the Calendar of the iPad version there is no ‘list’ button, but you will have to make do with the monthly view, which includes details of the events of each day.
2. View details of the event in the monthly view
The standard view of the month in ‘Calendars’ for iPhone offers a grid of blank dates, quite useless: touch one, and you will go to the extended daily view. Do you want to see the whole month again? You will have to touch the ‘Back’ button.
However, if you prefer, you can touch on the option ‘Details’ at the top, discreetly located next to the option ‘search at the top’, and a list of events for the selected date will appear, with the rest of the month still visible.
Touch another day of the month and you will see the events of that day. You can even change the month by sliding up and down.
3. See the whole week on your iPhone
The iPad version of the ‘Calendar’ application has four clearly marked views to choose from: ‘Day’, ‘Week’, ‘Month’ and ‘Year’. On an iPhone, the ‘Day’, ‘Month’ and ‘Year’ views are (relatively) easy to find, but what about the ‘Week’ view?
Easy: simply tilt your iPhone to horizontal orientation. When you do, your week will be visible, regardless of the calendar view you have selected.
4. Drag and drop calendar events
The most obvious way to change the time of an event in the ‘Calendar’ is to touch it and edit its start and end times, but in reality there is a much easier way.
You just have to press and hold an event, and then drag it anywhere in your calendar. You can also grab one of the small handles above or below an event to fill it or shorten it.
5. Ask Siri to add or change an event
If you want to add or edit a calendar appointment without touching it, ask Siri.
For example, you can say “Add a meeting to my calendar” or “move my meeting at 12:00 pm”, and Siri will take care of the rest.
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In just a few touches, you can allow any iCloud user to view and / or edit any of your calendars. But where do you tap?
Try the following:
- First, touch the ‘Calendars’ button at the bottom of the screen to see a list of all your iCloud calendars.
- Then touch on the small ‘info’ button. and then in the ‘Add person’ link in the ‘Shared with’ section.
- Now you can add whoever you want, although this person will have to have an iCloud account.
If you share a calendar with someone and grant them editing privileges, you will start receiving alerts every time that person adds, edits or deletes events from your shared calendar.
This can be useful if you need reminders of new appointments or not, but all these alerts can be quite annoying, especially since they will appear on all connected iCloud devices.
To turn off shared event alerts, go back to the ‘Calendars’ button at the bottom of the screen, touch the ‘info’ button next to the calendar you’ve shared, and then turn off the ‘Show changes’ switch.
8. Change the color of a calendar
Each of your events in the ‘Calendar’ is color coded depending on the calendars in which the events were created. If you are not happy with the color of a certain calendar, there is an easy solution.
Touch the ‘Calendars’ link at the bottom of the screen (again), touch the ‘info’ button next to a calendar, and then select a new tone in the ‘Color’ section.
9. Set a default alert time
You do not have to waste any time setting up an alert every time you add an event to your iPhone or iPad. Instead, you can set a specific alert time.
From the iOS home screen, go to ‘Settings> Email, Calendar, Contacts’, scroll down to the ‘Default alerts time’ section, and then choose the option that suits you best.
10. Start the week whenever you want
Normally in Spain, the week in the calendars starts on Monday, however, in other countries it is used on Sunday. If for any reason you want to change the day on which the week starts, you can do so.
Go back to the section ‘Mail, Calendars, Contacts’ in the iOS main screen ‘Settings’, touch the ‘Start week in’ option, and then choose a day.
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